Job Description:

The holder of this position is responsible to plan and monitor the Capex and Opex progress and efficiently coordinate and manage the Procurement Committee meetings.

1) Planning and Performance Monitoring

• To prepare yearly Procurement activities on Project Review Committee (PRC), Management Procurement Committee (MPC), Board Procurement Committee BPC and tender advertisement schedule.
• To monitor the the status of Annual Procurement Plan (APP) covering Capital Expenditure (CAPEX), Operational Expenditure (OPEX), framework agreements, panel agreements and contract renewal.
• To coordinate and track the department KPIs.
• To update the CAPEX and OPEX report

2) Procurement Committee Meeting Secretariat

• To schedule and arrange for PRC, MPC and BPC meetings. This includes to coordinate with members of the meeting (except BPC) and Originating Department.
• To coordinate with Company Secretarial for PRC and BPC meeting arrangements. This include to coordinate with members Origination.
• To ensure meeting, reservations and readiness of meeting room are in order.
• To circulate notice of meeting, list of agenda and proposal papers to all members and parties involved.
• To verify attendance of all members and to confirm requisite quorum for Chairman to convene the meeting.
• To assist in preparing Capex progress reporting, reviewing and screening PRC proposals as well as working closely with Finance and Strategic Department (“FSD") in ensuring proper and correct budgeting.
• To assist in reviewing MPC and BPC paper including but not limited to awards, variations, renewal, termination, blacklisting etc. and coordinate with the Operation Section / Originating Department for the submission of the final proposal
• To raise up and highlight on procedural related matters as and when appropriate to ensure decision is made in line with scope and the limit is prescribed in Air Selangor policies, Procurement Guidelines and other related Standard Operating Procedures.
• To prepare and distribute all PRC, MPC and BPC decision sheets duly signed by all members upon conclusion of the MPC meeting; and follow up with Operation Section on the status of approval by the Approving Authority acceptance of Purchase Order by vendors.
• To prepare minutes of meeting for MPC within stipulated time.
• To assist in reviewing the PRC and BPC minutes of meeting.
• To keep track, follow up action, update and report matters arising for PRC, MPC and BPC meeting.

C.3) Other duties as needed or required

• To assist Head of Section, Head of Unit, Assistant Vice President II (or team leader, if any) in any related practicable duties when required

Compliance with ISO Clause 5.3 Organisational roles, responsibilities and authority

• Always adhere to Air Selangor Integrated Management System (AIMS) and HSE policy and involvement in implementing the Management System.
• Ensure the objective/KPI are established in line with the Company's contexts, strategic direction and purpose.
• Aware, understand and manage key risks, hazards and aspects of your work activities.
• Acknowledge your right not to conduct any work deemed to be harmful to your health and safety 5. Aware and understand your roles and responsibility to provide support during the execution of Emergency Response Plan (ERP) and Business Continuity Plan (BCP) during crisis/emergency, ensuring the continuation of water supply to the consumer at highest quality and providing the best service and customer experience.
• Aware and understand the asset criticality in the operational activities and ensure all assets are maintained in good working conditions.
• Aware and understand the confidentiality, availability, and integrity of information assets under your custodian.
• Aware and understand the whistle-blower policy and carry out daily job activity with full integrity
• Practice SACRED personality while carrying out daily job activity, which includes: Safety Conscious  Agile  Creative  Reliable  Efficient  Digitally driven

Requirements:

• Degree in business management & administration, information management, project management, engineering, finance or equivalent.
• 1-3 years of experience. Fresh graduate can be considered too.
• Have knowledge in Capex planning, performance monitoring and reporting.
• Understanding of corporate budgeting process.
• Computer literate especially in Microsoft office.
• Experience and knowledge in ERP system is desired.
• Experience in managing procurement, inventory and/or vendors are added advantage.
• Must be a team player, analytical, creative and possess high integrity
• Negotiation skill
• Computer literate
• Ability to follow instruction well with all position levels within the group
• Negotiation skill with contractor, consultant and supplier
• Ability to carry-out multitasks