Job Summary

• To assist, strategize, control and functionally carrying out all aspects of management contract matters and other functions to achieve the department and organization target.
• Responsible to perform task and assist superior(s) for various key roles that reflect the function of the Performance Monitoring Unit (PMU).
• Ensuring effective and efficient function of the department’s operation through continuous monitoring of work progress, staff performance and budget control inclusive undertaking of other relevant duties.

Key Duties and Responsibilities:

• To assist in coordination and preparation of reports for fortnightly submission to the Head of Department and Management.
• To assist is monitoring of budget utilization against the approved budget and the work progress.
• Secretariat for the Project Planning Committee (PPC). To coordinate, organize meetings, and documentation of minutes of meeting.
• Secretariat for the Standard Technical Drawings & Guideline Committee (STDGC). To coordinate and organize meetings, followed by obtaining approval of drawings/guideline/new products by the committee.
• To ensure complete document preparations and compliance to the Standard Operating Procedure specified in obtaining approval from relevant committee.
• To ensure completeness of project database and update of provided data in department Operations Business Intelligence (OBI).
• To maintain records and act as document controller for establishment of documented information at department level.
• Liaison with Risk Management Department and relevant sections for monitoring and completion of department Enterprise Risk Management.
• To assist in gathering information and data required that reflect the function of the department, when necessary, through internal/external coordination.
• To assist the HOD in monitoring the progress of projects via project monthly progress meeting.
• To perform other relevant duties assigned that reflects unit function.

Other roles and responsibilities:

Compliance with ISO Clause 5.3 Organisational roles, responsibilities, and authority

• Always adhere to Air Selangor Integrated Management System (AIMS) and HSE policy and involvement in implementing the Management System.
• Ensure the objective/KPI are established in line with the Company's contexts, strategic direction and purpose.
• Aware, understand and manage key risks, hazards and aspects of your work activities.
• Acknowledge your right not to conduct any work deemed to be harmful to your health and safety.
• Aware and understand your roles and responsibility to provide support during the execution of Emergency Response Plan (ERP) and Business Continuity Plan (BCP) during crisis/emergency, ensuring the continuation of water supply to the consumer at highest quality and providing the best service and customer experience.
• Aware and understand the asset criticality in the operational activities and ensure all assets are maintained in good working conditions.
• Aware and understand the confidentiality, availability, and integrity of information assets under your custodian.
• Aware and understand the whistle-blower policy and carry out daily job activity with full integrity
• Practice SACRED personality while carrying out daily job activity, which includes:

1. Safety Conscious
2. Agile
3. Creative
4. Reliable
5. Efficient

Requirements:

• Bachelor’s degree in civil / Electrical / Mechanical Engineering or related field.
• Two year(s) of working experience in related engineering field, ideally in water industry.
• Well versed in the administration of contract process
• Knowledge of construction industries especially in water works.
• Advance MS Office, MS Excel, and MS PowerPoint with compliance to the applicable standards.
• Computer literate especially in Microsoft Office.
• Good interpersonal and communication skills.
• Demonstrate good written and spoken in English and Bahasa Malaysia.
• Able to work independently with minimum supervision
• Knowledge in water industry and understanding towards company operations.
• Gathering and correlating data/information and undertaking basic analysis relevant to project management.
• Demonstrate expertise with financial analysis and strong spreadsheet capabilitis.
• Capable of identifying issues and corrective measures for the attention of senior staff.
• Self-starter individual and proactive team player
• Analytical and strong attention to detail
• Result-driven