Description:

Responsible for performing a variety of administrative, secretarial and clerical duties and to run their superiors’ office efficiently.

Responsibilities:

• Takes and transcribe moderately complex and/or confidential dictation such as compiling reports, furnishing information, preparing agendas, responding to routine correspondence and researching background materials
• Scheduling meetings and appointments, organizing and maintaining paper and electronic files
• Providing information via the telephone and dealing with incoming and outgoing correspondence
• Organizing and supervising filing systems
• Preparing monthly report on staffs utilization and productivity
• Preparing monthly report on billing, collection and debtors
• Preparing monthly report on engagement status monitoring
• Assists Partner and Management team in their monthly claims submission
• Assists new joiners to the department
• Assists in making all the work-related Travel, Visa and Insurance Arrangements for the team members in the department
• Monitor and record the status of assets under the department

* Fill up Partner and Executive Director timesheet on weekly Basis.

* Manage Partner Calendar and appointments

Requirements :

• Diploma in Secretarial studies, PSC or its equivalent
• At least 2 years’ professional secretarial experience with strong administrative, and organizational skills
• Meticulous, trustworthy and responsible with interest and capability in handling multi- functional/routine tasks
• Excellent interpersonal and communication skills.
• Able to interact with the people at all levels
• Independent and able to work under pressure
• Must be proficient (written and spoken) in English
• Computer literate, knowledge in MS Office and Internet savvy
• Able to handle private and confidential matters